Date Posted: January 13, 2020

Position Summary

The International Ministries administrative assistant (part-time) provides key support to the EVP/ chief international officer and helps fulfill Vision 195—IFLM’s Great Commission strategy to teach the study and application of God’s Word and extend His grace in all 195 countries of the world. The administrative assistant tracks and provides weekly updates for the International Ministries Department, manages the department calendar, assists with the EVP/ chief international officer’s calendar, ensures reconciliation of budget allocations and expense statements, manages department information flow, and assists with travel arrangements for the International Ministries Department, international pastors, and international executive directors.

This individual also reviews international newsletters and appeals and assists the EVP/chief international officer and other International Ministries staff in ensuring that international affiliates fulfill their ministry mandates. With the spiritual gifts of hospitality and encouragement, the administrative assistant coordinates and assists in hosting IFLM international pastors and executive directors when they come to the U.S.

A detail-oriented and independent self-starter, this individual ensures the International Ministries Department’s productivity while establishing, maintaining, and facilitating strong relationships with international staff and contacts that further IFLM’s international impact.

Core Job Functions

Administrative Assistance (45%)

  • Manages the EVP/chief international officer’s schedule and coordinates meetings
  • Attends meetings to gather information which may impact ministry work for international offices
  • Tracks and provides weekly updates on all tasks, projects, and meetings
  • Organizes department information and resources and oversees departmental expense reporting
  • Prepares and edits correspondence, reports, and presentations and provides research on various topics as requested
  • Serves as a liaison between international pastors and/or executive directors and the EVP/chief international officer to address requests and concerns
  • Coordinates and schedules outgoing travel agendas for the EVP/chief international officer, as well as for incoming international pastors and executive directors
  • Attends International Ministries Department special events, representing the ministry in a faithful and accurate manner

Project Coordination (40%)

  • Organizes and helps plan projects between the U.S. office and international IFLM offices, ensuring project goals are accomplished
  • Coordinates between U.S. and international IFLM offices to ensure audio, print, and video material is available to international offices and radio stations
  • Procures, processes, distributes, and archives international content for U.S. newsletters
  • Manages physical and electronic file structures within the department and coordinates file structures for international offices where appropriate
  • Coordinates and completes various special projects within given budgets and timelines

Professional Development (5%)

  • Commits to the challenges of growth and development according to the professional development plan
  • Pursues the designated knowledge and/or experience with a positive attitude
  • Completes assigned tasks with excellence and in a timely manner

Team Member Contribution (10%)

  • Models IFLM’s core values through daily conduct
  • Exerts initiative and drive to improve departmental and organizational operations
  • Owns problems, creates solutions, and maintains personal accountability for results

Position Specifications

Job Qualifications

  • Bachelor’s degree with seven years’ experience as a project manager, high-level coordinator, or executive assistant preferred
  • Familiarity with and comfort working in a cross-cultural and internationally focused environment preferred
  • Cultural sensitivity with an ability to envision how communication and work processes may impact staff and vendors in other cultures
  • A desire to minister to other cultures
  • Superior organizational skills with an ability to lead initiatives, multitask, prioritize, and juggle several complex projects with minimal direction
  • A high level of professionalism in communication, work processes, and presentation
  • Humility, flexibility, and ability to work within a team
  • Proficiency with MS Office Suite, particularly Word and Outlook
  • Education in cross-cultural studies a plus

This is a part-time position—20–25 hours per week.